The Corona Virus as put events across the world on hold. It’s a tough time for everyone working in this sector and there is no clear end to the current national lockdown however the message coming from industry professionals is “keep moving and don’t be afraid to lock in dates”.
Tips from Association Meetings International are as follows:
- Contact your event partners even if you don’t know what the future holds. Make contact with your venue, suppliers, sponsors and partners to discuss the immediate decisions about your event and possible plans to re-schedule. Weigh up possible scenarios and begin to problem solve together.
- Keep moving. Create a new timeline for planning even if it’s only rough. Venues will re-open and events will happen again soon. To avoid congestion when everything is back to normal begin locking in dates, agree softer cancelation and postponement terms with your venue and suppliers in the event you need to move the date again.
- Be flexible. Once events return to normal there will be a huge demand for venues and event resources, meaning availability will be limited.
- Start planning. Whilst your event might not happen in the next few months, this doesn’t mean you can’t continue to plan and refine your event to make it the best yet! Whilst it’s not business as usual, use this “downtime” to get really prepared.
- Think differently and embrace change. When we emerge from this we will without doubt have all learned new skills and used new technologies, can these be incorporated into your future events and event planning.
- Be kind! We are all in this together. Right now suppliers and venues are experiencing furlough and temporary business closures, they make take longer to respond to you. People will also be facing personal challenges through this period.
Here at Destination Southampton, we are happy to help, call us up for expert advice any time! And if you do need help sourcing the venue for your re-scheduled event or you are seeking a supplier then get in touch.