Complete event management services for Southampton
Over the past 20 years we have built up an incredible wealth of experience hosting events across the city of Southampton and the surrounding local areas. Our long-standing relationships with venues and suppliers mean we can quickly assist you with your exact conference or event management requirements, saving you time and hassle.
In addidtion to our Free Venue Finding Service, we can also offer planning, management and support for any aspect of the event, and offer a full suite of services to help you create the perfect experience for your delegates and guests.
Find out more about the process of bringining a spectacular event to Southampton below, or use the buttons to jump straight to our additional services.

Step 1: Information Gathering
Let us know some basic information about your conference or event:
- Your preffered dates
- The approximate number of delegates
- Catering and accommodation requirements
- Your preferred style of venue
- The objectives of your event
Plus anything else you would like to include in your event!
Venue EnquiryStep 2: Free Bespoke Proposal
Drawing on our breadth of knowledge of venues in the local area, we present you with a bespoke proposal outlining suitable venues, including negotiable rates and availability. We aim to get this to you within 24 hours.
Once we have talked through the proposal with you, we can arrange visits to to the venues for you and your colleagues and begin preliminary discussions around rates and suppliers on your behalf.
Step 3: Choose Your Venue
Explore your options, visit venues and decide upon the best option for your upcoming conference and event.
Step 4: Planning Process
We make the venue booking for you. We then support you through the entire conference planning process, including:
- Checking contracts
- Event planning and management
- Marketing your event to help boost attendance
- Checking accommodation availability, pricing and managing delegate room bookings
- Sourcing AV equipment, room decoration, theme support and arranging transport
Keep reading for more information about the available Management and Support Services
Step 5: Final Arrangements
You make any final practical arrangements with your venue. We can then be around on the day of the event to help meet and greet your delegates, and provide general support to ensure your event is a huge success.
Additional Services
Our experience has also taught us that no two events are exactly alike! Get in touch to discuss your exact requirements and we’ll be happy to help.

Event Tech

Contracts

On Site

Presentations

Speakers

Event Audio Visual

Video & Photography

Branding

Administration
Delegate Services
Wherever your deleates have travelled from, we can:
- Meet and greet them at the airport of train station
- Arrange transfers to and from the conference venue
- Meet and greet them at the venue
- Provide local information packs and maps on arrival
- Provide a local information desk
PLUS: Free accommodation booking service – if not included in your conference package, we can offer your delegates a hassle-free, personable service to book accommocation during their visit to the city. We can provide options to suit all budgets and details to include proximity to your conference venue for ease of choice.
Contact Us
Whatever your event or conference needs, we’re here to help. Get in touch with any questions or requests, and one of our dedicated team members will be happy to assist you.